As a non-profit organization,
communication between all departments and volunteers is key. Timely and accurate communication can be
tricky, as members may be spread over the United States and unreachable the
same time you’re not. So, just how do
you effectively communicate with your group when your organization members are not
in the same room, or in the same City or Country? You might consider Group Messaging, but what
about the different time zones and the information they will miss if they
weren’t there at the beginning of the conversation. Facebook? Is everyone on
board to set their privacy up correctly and who wants to scroll through
hundreds of messages to find an answer or ask a question? Selecting the right communication tool for
your Non-profit is important and researching all the ones available tools can
be daunting. However,
The answer is easier
than you may think, set up an email discussion list.
How do discussion list work you
may ask – with Dundee Internet Services, Inc. we setup your list, to your
specifications, you import all your members, (simply done with Excel or CVS
file) send them a hello letter, maybe include some list etiquette and you’re
ready to have your first discussion by email.
You can also invite
others to join your list, from any of your websites. Once a new list member opts-in
they can join the group discussion by sending an email to an automated email
address. The email is then sent from our server to all subscribers on the list.
Once received, members can then respond to not only the sender, but the entire
subscriber list, resulting in a real-time discussion from the privacy of the
members inbox.
Discussion lists can be
customized to meet your organizations specific needs. Features that may be
customizable include but are not limited to, include subscriptions, user
preferences and branding. When it comes
to subscriptions members should be able to join or remove themselves from the
mailing list with ease. To accomplish this, the member can add themselves by
emailing a specific email address or by going online and subscribing through
your organization’s webpage.
When logging in via a webpage the new member
would generate a new account by setting up a username and password. Once they
are a member they can change their user preferences. Members can decide how they want to receive
these posts, they can be received as an email every time someone responds or
once a day as an accumulated response.
As the host of these discussion lists you can
decide how you want them to appear to all those involved, the options can be
endless. For instance, you may choose the color or even add your organizations
logo to make the list look more official or tie it in with the member website.
The possibilities are endless
Email discussion lists are a
critical tool for the nonprofit agencies looking to reach a broad spectrum of
people. A good discussion list can bring in people, from all walks of life
together, to generate a conversation. Think
of how a discussion list for your Volunteers or donor can bring them closer to
your cause.
Discussion lists are
used for everything that needs to be acted on: from scheduling everyday tasks,
to collaborating with board members over any issue imaginable. They bring people together, world-wide just as
simply as composing an email. Sign up for a free 60 day trial special and
see of yourself.
Discussion Lists, the
communication tool before social media.
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